Assignment period: 01 January 2027 – 31 December 2027

Join Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in Brussels as office manager for the global program “Capacity for Nutrition” (C4N). C4N supports the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Commission (EC), and the Swiss Agency for Development and Cooperation (SDC) in promoting coherent nutrition strategies. The program works closely with the “Scaling Up Nutrition” (SUN) movement and partner countries to strengthen evidence-based nutrition strategies and investment frameworks. As office manager, you will be embedded in the C4N project team in Brussels and work across countries and functions. Up to 50% of the workload will be allocated to other programs.

Your key responsibilities:

• Assist C4N and other programs to optimize the management of their activities
• Manage schedules and the office facilities
• Support travel management, e.g. communication with travel agencies in Belgium, Germany and GIZ field offices, travel arrangements and flight bookings for partner organisations, preparation/ quality check of travel application forms and travel expense reports
• Support the organization of internal and external meetings and events (e.g. team meetings, conferences, seminars), incl. procurement of hotel services, room bookings, agenda setting, etc.
• Support information and documentation management, e.g. contact lists, organizational charts, directories and other administrative records
• Support document and records management, e.g. file internal documents (purchases, invoices, boarding tickets, etc.)
• Support the team with administrative and procurement processes, including purchases of up to EUR 1,000, invoice processing and requesting quotations from suppliers
• Manage the inventories, including ordering assets, maintaining inventory records and conduct regular inventory checks

Your profile:

At least three years of experience in secretary management or business administration

• Adaptability, flexibility, and interpersonal skills in a multi-cultural work environment
• Work experience in complex systems, independent work organization, structured work approach, teamwork skills, and commitment
• Strong prioritization, responsiveness, organizational skills and initiative
• Very good skills in oral and written expression, ability to synthesize information
• Several years of work experience with MS Office (Word, Excel, PowerPoint, Outlook with special knowledge for organizing contacts input in/from Outlook) and experience with virtual meeting formats such as Microsoft Teams or WebEx
• Basic knowledge of accounting and management
• French and English both fluent (in writing, reading and speaking). German is an asset.

WHAT WE OFFER 

If you are interested in working in an international and dynamic environment and contributing to efforts to improve nutrition outcomes and development questions of the Sahel, please apply and join our team!  

Only applications for candidates eligible to work in Belgium will be accepted as the working place is Brussels. 

We offer a limited contract from 01 January 2027 until 31 December 2027 (with possible extension) with GIZ in Brussels under Belgian law (PC200). The position will be remunerated according to the level of experience. In addition to the legal holidays, you will receive 5 extra days of holiday per calendar year, as well as lunch checks, health insurance for hospitalisation and the reimbursement of a monthly ticket for Brussels public transport and the possibility for home office in accordance with our respective policy. 

We are committed to diversity and equal opportunities, welcoming applications from all qualified individuals regardless of background, identity, or disability.

Only applications for candidates eligible to work in Belgium will be accepted as the working place is Brussels.

We will only contact selected candidates directly to arrange for an interview within the next few weeks. We won`t send acknowledgements of receipt or rejection letters to applicants who are not shortlisted. Thank you very much for your understanding